Recruitment SaaS vs. Recruiting with Excel or Google Sheets: Pros and Cons

Recruitment is a time-consuming and challenging process that demands the use of resources, patience, and dedication. On average, a corporate job ad receives 250 resumes.

In addition to reviewing a large number of applications regularly, recruiters must make certain that no activity takes up too much time and that each candidate has a positive experience. To keep recruiting moving forward, hiring managers and recruiters need to employ a variety of methods and technologies.

Because of that, recruiters use methods that ease the process and make hiring faster. In general, these methods can be traditional and modern.

Although 81 percent of the C-Suite said “they would not have been able to operate effectively during the pandemic without HR technology”, a surprising number of HR professionals still rely on archaic recruitment methods.

That might be because they want to avoid investing in modern technology and employee training. Because of that, many recruiters could lack the skills and confidence to use HR software.

People often feel more comfortable with traditional methods or lack awareness of more affordable and innovative software that provides efficient features.

However, not using modern tools for recruitment could damage business and make the hiring process less efficient than it could be.

Here’s everything you should know about both approaches.

Traditional Tools for Recruitment

Most HR departments used Excel and Google Sheets to monitor their recruitment data and goals before the growth of digital transformation. Due to their ease of use and accessibility, these technologies became an essential part of the process.

Hence, professionals across various industries leveraged these tools for over 20 years for all kinds of assignments, such as creating a list of leads, planning budgets, monitoring revenues, etc. Although these were innovative programs a few decades ago, technology has come a long way ever since.

Despite this, many corporations and organizations still rely on Excel and other Microsoft Office products to run their hiring processes. Here are the benefits and downsides of using them.

Excel or Google Sheets for Recruitment

Traditional methods of tracking the recruitment process using Excel or Google Sheets spreadsheets include creating workbooks or downloading templates from the Internet. There, recruiters can add applicants’ data, application status information, resumes, interview schedules, selection process results, onboarding info, etc.

However, while these platforms offer a lot of customization options, they can be extremely complex and tedious to work with depending on the requirements and the amount of data stored.

Advantages of Using Excel in Recruitment

Here are the main benefits of using Excel in recruitment:

  • Widely Available, Affordable, and “Easy to Use” – Being so versatile, most companies and departments use Google Sheets or Excel in some form or way. This leads to most employees being able to use these applications’ basic functions without the need for any training.
  • Easily Store Large Amounts of Data – Recruiters can use Excel to store and summarize data. However, that is not scalable as users will struggle to find a specific job applicant or customer, getting lost in thousands of rows and spreadsheets.
  • Emphasize Data with Conditional Formatting – Recruiters can leverage Conditional Formatting to highlight specific values. That comes in handy when they’re discussing spreadsheets with their supervisors and teams, or when they’re generating analysis and reports.
  • Highly Customizable – This is to be taken with a grain of salt. While in theory anything is possible using Excel or Google Sheets, in practice, complex customization is out of reach for the average user and might even require a developer. Finally, while the end result might meet the requirements, highly complex sheets are likely not to be as functional as a dedicated recruitment software.

Disadvantages of Using Excel and Google Sheets in Recruitment

Here’s why these programs can’t keep up with new tech:

1. There is no Applicant Tracking System in place

A major drawback of Excel and Google Sheets is that they are not specifically designed for recruitment, meaning that they do not provide recruiters access to all the relevant tools in one spot and out of the box. These programs don’t include the Applicant Tracking System, a must for fast and data-driven recruitment. – Read more

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Cybersecurity Compliance: Is Your First-line Defense in Top Form?

Employee behavior poses a significant cybersecurity risk but is also a focus area that is straightforward to improve for compliance officers and L&D. Cybersecurity compliance training can easily be implemented or upgraded to build a safe employee practice through engaging e-learning and an up-to-date LMS.

Raise your eyes and look around in the office. I’m sure you will see many of your colleagues with their fingers busy on desktop keyboards or mobile keypads sending emails, chatting and exchanging digital information through lots of different applications and tools. Employees are constantly communicating and collaborating with co-workers, business partners, new contacts, friends and family through different applications, devices, and internet connections. 

The reality is, whether at work or in their free time, their digital presence is putting their organization at risk from threats like phishing, business email compromise (BEC), hacking, ransomware, and other cyber perils.

Why cybersecurity compliance is important to train

You might think that this scenario doesn’t apply to the average organization, including your own. However, the danger is omnipresent. 79% of workers report that they use digital collaboration tools in a 2021 survey according to Statista. Emails were sent and received 306.4 billion times each day in 2020, and this number is projected to increase through 2025.

Data and the exchange of digital information is what is keeping organizations alive in the interconnected business ecosystem. But everyday employee activity also means that the individual and the organization are exposed to cyber-risks. Microsoft’s Digital Defense Report shows that “threat actors have rapidly increased in sophistication over the past year, using techniques that make them harder to spot”.

man sitting at computer learning

When was the last time that you or one of your colleagues received a fake email appearing to come from a business partner or your CEO with a legitimate request but was actually constructed to steal your company’s data or funds? FBI’s Internet Crime Complaint Center reports that in less than 6 years they received complaints totaling $2.1 billion in losses from BEC scams alone.

This example explains why compliance training to gain cybersecurity compliance is an adamant requirement for business operations. But how big of a problem is cyber-threats and employee conduct for organizations?

Are you less concerned than your CEO?

Even with good IT security tools and processes implemented in your organization, each situation and action performed by an employee are equal to a potential risk, as their behavior may be noncompliant with your IT policy or cybersecurity guidelines. 

No wonder leadership teams are becoming increasingly worried about the dangers of cybersecurity risks. 47% of CEOs are extremely concerned about cyber-threats in 2021, up from 33% in 2020 which makes cyber-threats the second biggest risk according to PwC’s Global CEO Survey. – Read more

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Why skills tracking is crucial for your operations

Skills tracking is fast becoming a buzzword of our times. As the COVID-19 outbreak forced us all to adapt our working habits, our skills naturally changed too. Upskilling and reskilling spiked last year, and the challenge managers are facing right now is how to track these developments.

This article will guide you through the essential whys and hows of skills tracking.

Why skills tracking is vital for success

Strong skills tracking ensures that your employees are always able and sufficiently qualified to meet the needs of your business. As a company grows, evolves, and adapts, so too must its workforce. It is vitally important to stay compliant and practice safe working every time: skills tracking guarantees this.

Skills tracking also has the added benefit of improving internal communications. By being actively engaged with the skill development of every employee will increase retention rates. Employees will feel valued and listened to. An issue that is more pressing than ever as the shift in working habits has led to a breakdown in communication for many companies. Skills tracking is one way to motivate and spark connections within your teams.

The “future of work” has a new buzzword: skills

Our world is not the same as it was with the “future of work” now a reality of today. Last year saw a boom in skills learning, as workers adapted to the circumstances. Many absorbed more tasks and more responsibilities. Whilst others took on entirely new roles. The landscape shifted to take on external pressures, and many businesses leaned heavily on upskilling for their contingency planning. In total, there was a 38 percent uptake in training activities last year over 2019.

The issue at hand is now sustainability: how do we ensure that our employees develop their skills at the rate of our business needs? Unfortunately, many companies have already slackened their grip on this, and reports have emerged of widespread dissatisfaction with how learning and development was rolled out. Ineffective skills tracking is plaguing some businesses, leading them to have costly skill gaps arise.

In short: the number of skills your employees hold has drastically increased, the industry itself has changed, and new standards and procedures are undoubtedly on the horizon. Keeping tabs on your skill developments has never been so important. – Read more

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