VDI Pricing Guide: VDI Vs. Cloud VDI

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While VDI was introduced decades back, its pricing is still a persistent concern.

Do you want to understand the VDI pricing of different related solutions?

The VDI costs are dependent on various factors, including hardware management, hardware purchase costs, licensing charges, and other additional costs. From the space you need to execute processes to the energy usage throughout the year, everything requires some amount of capital expenses and ongoing expenses.

This article discusses complete VDI pricing. Plan and create an affordable, flexible structure for a high return on investment for your business.

VDI Pricing Guide

Your VDI pricing depends on various factors, including licenses, hardware lifetime, energy spending, etc. Let’s see how you can calculate the VDI costs for your organization:

Hardware Life

A major cost is the lifetime of your hardware. Usually, the lifetime of your VDI servers is 5 years or less than that. Therefore, we will calculate the VDI costs, keeping 5 years as a reference. If you are using thin clients, they may last for up to 7 years.


If you purchase the license of VMWare Horizon for your VDI architecture, you need to pay approximately USD 2200-2400 for 10 sessions. This is when you include hardware and support for one year. Now, according to the employees of your organization, considering their time zones and working patterns, you can take around 100-160 sessions for 200 employees or users.

If you take 120 sessions on average, your pricing will be 12 x USD 2200 or USD 2400. This means around USD 28,800 costing for licenses.

On top of this, you need to add Microsoft licenses for your computers and other features. Fortunately, you can get this license for USD 5 every month for one user. Thus, for 200 users, you will require USD 60,000 for MS licenses in 5 years. If you consider other licenses, your VDI costs for the same can go up to USD 1,00,000.

Hardware Costing

Ultimately, VDI is acquiring some space somewhere, so your major costs are only in these hardware resources. Let’s calculate them one by one:

  • If all your desktops are equipped with 6 GB RAM and 2 CPU cores, you need at least two processors and 320 MB RAM for your server. If the 10-core processor and RAM cost you USD 5,000 for five years, you need to pay for multiple such servers. With our calculation, you need at least 4 servers for this setup, which becomes USD 20,000 for services.
  • The storage resources for your desktops go up to at least 4 TB for all 200 users. Below this, you will compromise on performance. If you take 10 TB storage for extra space and scalability, you must spend at least USD 20,000 for SSD storage.
  • Add to this the core switches for networking, amounting to USD 5,000.

Here, the total hardware VDI pricing will be USD 45,000.

There’s an additional cost of thin clients that can go up to USD 40,000 for five years.

Energy Costing

Every thin client takes around 400W/day, which will go up to 92000 kW/h when calculated for 5 years. Now, multiply this to 4 servers or the number of servers you have, which will be around 129000 kW/h.

At minimal pricing of USD 0.15 for a kW/h, you need to spend around USD 50,000.

Operational Costing

Operational costs are the people you need to support to manage your VDI. Therefore, your comprehensive VDI costing also includes the costing of your IT staff. Now, this depends on your organization completely. But, if you are supporting 4 servers, then you may have to spend up to USD 30,000 for your staff in one year. Now, add it up for five years. The total will be around USD 150000.

Total Cost

Adding every cost discussed above, we get roughly USD 373800. This costing can go up to USD 580000, considering other factors.

How VDI On The Cloud Is Cost-Efficient?

VDI on the cloud is more cost-efficient when compared to on-premise Virtual Desktop Infrastructure. In this service structure, the VDI provider manages and maintains your architecture and virtual desktops. From security to multi-factor authentication, various components of desktop virtualization are handled by the cloud provider. You only need to acquire these services at a monthly charge, which justifies the efforts of the provider and other tangible costs.

What cloud VDI includes:

  • Storage requirements of your business
  • Management of desktop virtualization
  • Maintenance of virtual desktops
  • On-demand resource scaling
  • Security of virtual desktops
  • Remote accessibility of data via a remote network
  • 99.99% or more uptime
  • Backup and disaster recovery support
  • IT support

For all these services and seamless management, the cloud service provider offers you cloud VDI at a designated charge.

For example, Ace Cloud Hosting offers hosted VDI starting at USD 25/user. This is a dedicated plan curated by their experts. If you need a customized plan, tell your requirements, and they will get back to you with a feasible and efficient VDI pricing plan.


If we compare the cost of maintaining and managing on-premise VDI and VDI on the cloud, here’s what we get:

VDI PricingCloud VDI Pricing
USD 3,73,800 for 5 yearsUSD 3,00,000 for 5 years

In the case of VDI, we have calculated the lowest pricing for resources, hardware, and software. There are unplanned maintenance charges, unexpected downtimes, and unexpected system crashes. These add up to the cost, and you end up spending more than USD 5,80,000 in 5 years on VDI. However, cloud VDI pricing is much more efficient. There’s a nominal recurring charge which includes everything. The only VDI cost at your end is managing your hardware units or end devices.


The bottom line is profitability and feasibility, both of which you get with VDI on the cloud. The hosted VDI infrastructure is cost-effective, simple, secure, and flexible for any type of business. Whether you need to manage ten employees or hundreds of members, cloud VDI can support your business-critical applications. You can easily access data remotely, secure your organizational information exchange, and scale on-demand. Find the right cloud service provider and implement cloud VDI for your organization now.

Learn More About Ace Cloud Hosting


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