Do you want to protect the security of your building while still making your visitors feel welcome? If so, you need a complete visitor management system.
A visitor access system allows you to control who enters the building, maintain a comprehensive log of your visitors, and track them once they arrive. When you are looking for a visitor registration system, there are several factors you need to consider, including the learning curve, scalability, customizability, and data security the system provides.
How can you find the right visitor system to meet your needs? Explore the benefits of a visitor management system below, and select the right one for your company!
Why Do You Need a Visitor Management System?
You might be wondering why you need to find a strong visitor management solution for your business. Some of the top advantages of using a strong visitor management system include:
You can keep track of your visitors as they come and go. You need to understand exactly who is entering the building, when they are coming in, and what they are doing when they arrive. With a strong visitor management system, you will have an easier time tracking people as they visit your property.
Control the Number of People
You also need to keep track of your visitors because you want to control the number of people in the building. You have a lot going on on a daily basis, and you do not want too many people visiting your property at the same time. Having a visitor management systems filter can help you control the number of people visiting your building.
With a strong visitor management system in place, you can also deter crime. Everyone will see somebody sitting at the front desk, and they will notice the visitor management system. This type of system can go a long way toward deterring crimes of opportunity.
Improve the Visitor Experience
Finally, you also need to have a visitor management solution in place because you can improve the experience of the people who visit your building. When a visitor arrives, you can ask them to sign a few legal documents to protect the company. Then, you can direct them to where they need to go. For example, when visitors arrive for a meeting with members of your company, you can direct them to the right meeting room.
These are a few of the biggest benefits of having a visitor management system in place. What do you need to think about when you are looking for the best management system for your company?
What To Look For When Evaluating Visitor Management Systems
When you are looking for a system that can collect visitor information, there are several factors you should consider. Some of the most important factors to evaluate before you decide which visitor management system is right for your needs include:
Without a doubt, you need to think about data security when you are looking for a visitor management system that will meet your needs. You will be collecting a lot of personal information about the people who visit your company, and you must make sure that information is properly protected.
If people find out that the information you collect from them is vulnerable, they are going to lose faith in your company. Always evaluate the data security features of every option before you decide which one is right for your business.
Ease of Use
Next, you need to think about how easy the system is to use. Who is going to be using the system on a daily basis? How tech-savvy are they? You need to make sure the system you select is easy for your staff members to learn.
You might have found the best system in the world, but if it is too complicated for someone to learn, it is not going to be of much use to you. Always think about how easy the system is to use before you purchase it.
Finally, you should always look for customizable features before you decide which visitor management software program is right for your business. For example, you might be looking for a system that provides you with instant notifications. Or, you might be looking for a system that allows you to take pictures of your visitors.
What features do you think are important to you? Use this list of criteria to evaluate all of the options available.
The Advantages of Using VisitUs Visitor Management Software
When you are looking for a visitor management solution for your business, you need to choose VisitUs. This is the premier visitor management software program in the industry, and it provides you with access to a wide variety of features that give you total control over who accesses your building without harming the experiences of your visitors.
There are a number of advantages you will enjoy if you decide to go with VisitUs. Some of the biggest advantages include:
Enjoy Instant Notifications
You have a lot to do on a daily basis, and you don’t have time to manually keep track of people who are coming and going. Instead, VisitUs provides you with instant notifications. The system is designed to be a digital receptionist. When someone arrives, you will receive a notification, and you can react accordingly.
Even if you are off handling other tasks, you can still receive notifications when someone important arrives. You can even take advantage of an app that makes it easy for you to get in touch with a visitor. This type of multitasking capability is unprecedented, and it allows you to focus on everything you have to do while still taking care of your visitors.
Take Photos and Share Welcome Videos
If you decide to go with VisitUs, you also have access to a variety of multimedia capabilities. For example, you can take a picture of everyone who comes to your building, which makes it easier for you to put names to faces. That way, if there is an issue down the road, you have a picture to refer back to.
You can even use this program to share welcome videos with your visitors. You want to make sure that everyone who takes the time to visit your property feels warm and welcome. By playing a welcome video for them, all of your visitors will feel like you value their time.
Numerous Integrations Are Available
You can make sure that all of your information is in one place, as VisitUs comes with numerous integrations. For example, you can sync VisitUs with Microsoft Active Directory. That way, you can make sure that all of your information is up to date.
You do not have to worry about manually moving data from one program to another. You can also avoid dealing with outdated employee information, which can be a security risk. Take advantage of the synchronicity between VisitUs and the Microsoft sign-in system.
Facial Recognition Technology Expedites the Check-In Process
Integrating access control with a visitor management system allows you to control visitor movement. You need to show your visitors that you prioritize their time, and that means expediting the check-in process. On the other hand, you do not want to create an unnecessary security risk. That is where VisitUs gives you the best of both worlds. Now, you can take advantage of facial recognition technology, which makes it easy for you to verify visitors, contractors, employees, and anyone else who might be entering the building.
In addition, VisitUs updates its software automatically. That way, you know that you are always using the most recent version of the best software programs. With access to fully-integrated visitor solutions, you can prioritize your visitors and your security.
New Health and Safety Features
You need to make sure your visitors, contractors, employees, and business partners are safe. VisitUs provide you with a contactless check-in option. Now, your visitors can use a QR code to sign in. You don’t have to worry about asking your visitors to touch a physical device, which can reduce the spread of germs and pathogens.
The QR code check-in system is efficient, fast, and easy. If you want to keep everyone safe, take advantage of the contactless check-in option.
The Latest Cybersecurity Measures
Finally, thanks to VisitUs, you also have access to the latest cybersecurity features. Your visitors are going to be sharing a lot of information with you, and the VisitUs system is certified via ISO 27001, which is the international standard for information security.
You will have the latest firewalls, the most powerful digital security systems, and a powerful Cloud hosting system. The data is stored on Microsoft Azure, which does an exceptional job of protecting your confidential information.
These are just a few of the biggest advantages of using VisitUs to help you manage the flow of visitors to your property. You should talk with an expert who can show you exactly how to take full advantage of all of these features.
Take Full Advantage of the VisitUs Visitor Management Solution
Today, you need to find the right visitor management solution to help you protect your property while still serving the needs of your visitors. Thanks to VisitUs, you can do exactly that! This is a program that integrates with a variety of applications, including Slack, Gmail, Microsoft Teams, and Microsoft Active Directory.
This program does a fantastic job of beautifully blending security and convenience, and it is the perfect visitor management system for your property as well. Make sure you explore everything that VisitUs has to offer!