Introducing Zoom for OnBoard: Meet Together Even When You’re Apart

My Post (31)We are proud to announce the official launch of Zoom for OnBoard, an enhanced product capability which is available now and free for all customers.

OnBoard has always served as the perfect complement with all of the popular video conferencing solutions (e.g., GoToMeeting, WebEx, Skype, etc.). Now, we’ve made the user experience even better with native integration – a first for the board management software category. Zoom for Onboard enables directors and CEO’s to meet virtually within the platform. You don’t need to share meeting details outside OnBoard, and there’s no longer any need to switch between apps.

“This is a game-changer for virtual meeting management software,” said Passageways co-founder and CEO Paroon Chadha. “As customers have switched to virtual meetings, native integration with Zoom has consistently been the first thing they asked for. We’ve worked quickly to bring this new feature to them so they can have a successful virtual meeting. They don’t have to switch between apps, and don’t have to share Zoom links over email or SMS.”

Zoom for OnBoard is a Direct Response to COVID-19

This new functionality is a direct response to the changes and disruption organizations everywhere are already experiencing. The COVID-19 crisis created an unprecedented situation where virtual meetings and remote work replaced physical, in-person interactions in nearly every organization across all industries, demographics, and regions.

“This massive shift to virtual meetings wasn’t a gradual process. It happened overnight,” said VP of Marketing Rashmi Bijai. “Many customers have told us that they are holding their first virtual board meeting. This product capability allows board directors to participate in meetings using Zoom’s user-friendly environment with no sacrifice of ease-of-use or full functionality.”

No Second App, No Learning Curve, No Zoombombing

With OnBoard’s native integration with Zoom, customers will experience several benefits:

  1. Seamless, Single App Attendee Experience for Board Directors and Executives
    Meeting attendees such as board directors and executives can now launch their Zoom virtual meeting directly within OnBoard with one click and retain all of the functionality of OnBoard (e.g., refer to prior board books and minutes, utilize Messenger, create and share annotations, respond to surveys, etc.). There’s no longer a need for multiple devices or apps, as this function provides an all-in-one remote leadership and board meeting solution.
  2. Simplified Scheduling & Meeting Communications For Meeting Organizers
    Meeting organizers and administrators can connect their Zoom accounts to OnBoard, which enables them to create Zoom meetings without ever leaving the OnBoard platform. Meeting organizers no longer have to jump between two systems or copy and paste meeting details in separate apps.
  3. No Zoombombing Because Meeting Details Never Leave OnBoard
    By creating the Zoom meeting in OnBoard versus sending links and invitations via email or SMS, meeting details remain secure and confidential. There’s no risk of exposing your Zoom meeting ID and password because, from the moment of meeting creation, the meeting details never leave OnBoard.

How to Get Free Access to OnBoard Through August 31

We also recently announced that we are providing free and unrestricted access to OnBoard to nonprofits and state, city and local government bodies. Additionally, participating organizations will receive a complimentary Zoom Pro license. Together, this program will help frontline organizations effectively govern and respond to the COVID-19 crisis. The free access program is available for all new customers and will last through August 31, 2020. – Read more

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How to Manage a Public Meeting Remotely

My Post (16).pngAs stewards of public funds, government leaders must operate transparently. Sharing information publicly and creating opportunities for citizen oversight and feedback have long been recognized as prerequisites of quality service. In times of crisis and uncertainty, open communication is even more vital as citizens look to public sector leaders to provide information and necessary support.

States Provide Flexibility and Clarify Rules for Public Meetings

Recognizing the conflict between social distancing guidelines from public health officials and traditional open meeting laws, Governors around the country have issued executive orders to provide additional flexibility and clarify remote meeting rules.

  • In California, Governor Gavin Newsom suspended specific provisions of the state’s open meetings laws and allowed local government agencies to hold meetings telephonically or electronically without public access to the meeting site.
  • In Wisconsin, the Department of Justice prepared an advisory explaining that teleconference and videoconference may be an appropriate way to comply with the law’s requirement to hold meetings that are reasonably accessible to the public.
  • In our home state of Indiana, Governor Eric Holcomb issued an Executive Order requiring public agencies and governing bodies to conduct essential meetings only. In addition, he allowed them to be conducted electronically by phone or video conference.

While states have relaxed legal requirements around quorum and physical location requirements, don’t forget that government bodies are still obligated to provide public notice of meetings and a way for the public to participate remotely. Here are several examples of various states’ emergency open meeting rules: ArizonaCaliforniaConnecticutNew YorkIndianaNebraskaNorth Dakota; TexasWashington, and Wisconsin.

Two Ways to Manage a Public Meeting Remotely

Technology like OnBoard makes it possible for a public board to conduct necessary government operations in a remote environment without sacrificing transparency and still keeping the public informed. In fact, 2500+ meetings were held using OnBoard in March alone. – Read more

Learn More About Passageways