A Beginner’s Guide to QuickBooks Cloud Services

One of the primary reasons why QuickBooks is thriving across the world is its ability to simplify and automate accounting operations for organizations. The software contains many built-in features and tools that allow users to customize forms and keep track of financial transactions.

Along with excellent accounting and business management capabilities, QuickBooks is a user-friendly tool. It doesn’t require in-depth accounting knowledge or IT expertise, which allows companies to implement and use it with relative ease. Additionally, if you choose an authorized QuickBooks hosting provider, you’ll have access to several other benefits, including unlimited customer support.

As the leading solution for small and mid-sized businesses, Intuit, the company behind QuickBooks, is focused on providing solutions that fit their specific needs. Seeing as how cloud computing has helped SMBs grow, QuickBooks incorporated cloud technology. Currently, users have a choice between two options that offer cloud accessibility: QuickBooks cloud hosting and QuickBooks Online.

Let’s take a closer look:

How does QuickBooks cloud hosting work?

Here’s a breakdown of the process:

  1. The QuickBooks service provider installs licensed copies of the software of its servers.
  2. The service provider then adds configurations for authenticated users, such as
  • Security measures and firewalls for cybersecurity
  • Remote desktop use for connectivity between server and end-user
  • The server is tweaked to give access to allowed devices and operating systems
  1. Users can access the QuickBooks server using the hosted accounting application.
  2. Any changes made on hosted QuickBooks are updated in real-time across the software as the system is on the cloud.

QuickBooks Hosting vs. QuickBooks Desktop

QuickBooks Desktop is one of the most comprehensive solutions in the market. However, despite its excellent capabilities, it still has several limitations that prevent users from leveraging the full extent of those tools.

Limited user access makes it difficult for growing firms to incorporate new employees into the system. Secondly, lack of remote access means that users can only work within the confines of their desk space, and all data is stored locally. Limited connectivity means that changes aren’t recorded in real-time, and thus, collaboration and file-sharing can be tedious.

On the other hand, QuickBooks cloud hosting allows users to access the software, related applications, and files from anywhere. They can work effortlessly on multiple devices and from any location, including their home, during the commute, or while travelling for business purposes.

Businesses working with cloud hosting providers can scale easily and enjoy several benefits, including automatic backups and enhanced flexibility.

Additionally, since all operations are on the cloud, users can track changes in real-time. Improved efficiency and enhanced collaboration positively impact employee productivity and satisfaction levels as well.

QuickBooks Hosting vs. QuickBooks Online

QuickBooks Online is Intuit’s solution to meet the growing demand for remotely accessible operations. The solution has now grown to 2.2 million users but still has some major drawbacks compared to the hosted version.

QuickBooks Online has fewer features compared to hosted and desktop solutions. Some essential functions, such as inventory management or tracking sales in multiple currencies, aren’t available in the online version. Additionally, the number of users that can access QuickBooks simultaneously is limited to 25 people—even on higher plans.

Finally, unlike the hosted version that offers 24/7 support, tech support for QuickBooks Online is limited in scope and also available during fixed hours.

QuickBooks Hosted solution is the best of both worlds, offering the comprehensive functionality of desktop, combined with the remote access offered by the online version. But the best part is that with a reliable QuickBooks hosting service, you’ll get unparalleled customer support and service. – Read more

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3 Types of Cloud-Based Services and Their Applications

Remember, when people used to carry USBs, hard drives, and CDs to store their data? Well, that era is gone now.

Cloud-based services have changed the way businesses function. Cloud computing capitalizes on a single IT infrastructure shared across all departments in an organization. Cloud computing enables managers and their teams to manage challenging tasks and workload efficiently and faster from anywhere they are located through any device they are using, decreasing their capital and computing costs.

The on-demand flexibility, security, cost-reductions, increased efficiency, and improved IT functions are some of the many reasons why  businesses are flocking toward cloud-based services.

All cloud-based services are designed to provide businesses with a remote shared infrastructure, which is monitored, and managed by the cloud service providers. But if you’re planning to boost your business growth with cloud computing, you must be aware of its different types and the applications and benefits of each type.

Ahead, we’ve rounded up the three most commonly adopted types of cloud computing to help you make an informed decision.

IaaS – Infrastructure as a Service

Circuit board close up illustrating IaaS cloud computing

Infrastructure as a Service is the most versatile of all the cloud services. It offers a business with a full-fledged virtual infrastructure managed over a reliable internet connection. An IaaS cloud service provider is responsible for infrastructure’s hardware management, such as the data storage space, servers, and others in a data center. But they enable users or businesses to personalize those resources according to their unique needs.

With Infrastructure as a Service, the user can buy, implement, configure, and run any software they require. Companies that follow highly scalable business models only invest in the infrastructure they need. This allows them to scale their cloud requirements without the additional cost of capital to build an on-premises infrastructure.

It’s particularly ideal for small businesses and entrepreneurs who don’t have enough finances to invest in new hardware. It also takes the burden of handling computing or ERP infrastructure away from the organization’s IT department. Since the infrastructure as a Service model automatically updates itself with advanced with new software, it’s more convenient to install and run new applications and programs. IaaS offers advanced cybersecurity solutions and disaster recovery for enhanced reliability. – Read more

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On-Premise ERP vs. Cloud ERP vs.—Which Is Better?

For businesses that are looking to deploy an enterprise resource planning (ERP) system, choosing between a cloud-based solution or an on-premise one is a crucial decision.

Cloud ERP software systems have become increasingly common, with more and more vendors offering some type of cloud-based solution to clients. Many have also gone as far as to stop offering on-premise ERP systems altogether.

However, when it comes to small and medium-sized businesses, the conventional on-premise ERP system offers several benefits, which, until quite recently, was the go-to option in the industry.

Ultimately, the decision comes down to you, but it is a decision best made after understanding and weighing the benefits and drawbacks of each system, with respect to your workflow and resource allocation.

That’s why we’ve created this piece, where we will comprehensively weigh the pros and cons of on-premise and cloud-based ERP systems.

Deployment: On-Premise vs. Cloud ERP

The primary difference between on-premise and cloud-based ERP systems is in how they’re deployed.

  • On-premise ERP systems are locally installed on an organization’s own computers and servers.
  • Cloud-based ERP systems are hosted on the provider’s or the vendor’s computer servers. The client accesses the system using a web browser.

Pricing: On-Premise vs. Cloud ERP

There is also a significant difference in how the two ERP systems are typically priced:

  • While there are exceptions, cloud-based software is generally subscription-based, with monthly or annual charges, along with additional fees for updates, training, and support.
  • On-premise ERP system software, on the other hand, typically has an upfront license fee. The fee depends on the number of users and/or the size of the company. As with cloud-based systems, recurring fees for updates, training, and support apply.

Based on the pricing structures, on-premise ERP system software is usually taken on as a capital expenditure (an upfront investment). Cloud ERP systems, however, are taken on as an operating expenditure (additional overhead cost).

While cloud-based ERP software’s low entry fee is partly due to its popularity, the costs of the two systems ultimately converge.

On-Premise vs. Cloud ERP: A Complete Breakdown of Pros and Cons

In this section, we’ll provide an in-depth breakdown of the pros and cons of each type of ERP system software based on four primary factors:

  • Cost
  • Security
  • Customization
  • Implementation

Cost

The upfront investment and costs of hardware and IT for an on-premise ERP system may be seen as riskier by some, while the predictable costs of a cloud-based system are seen as more business-friendly. However, there is a good chance that businesses may end up spending more on a cloud-based ERP system over the course of its lifecycle. – Read More

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