Avoid These Mistakes When You’re Using Employees Monitoring Software

Avoid These Mistakes When You’re Using Employees Monitoring Software


After spending a whole year working from home, we can’t dispute that employees monitoring software has brought plenty of benefits to employees and employers alike. 

We’ve seen how it helps measure and increase productivity, improve project planning, how it helps employers discover if their employees are engaged enough, and so much more. 

Yet, we all know that, if not used correctly, a screen monitoring software can cause mistakes that could be extremely costly for the company. So, let’s see which mistakes should you avoid to ensure you and your employees are happy with the monitoring software of your choice.

Careless Implementation

There are a few things you can do wrong when implementing employees monitoring software. The first one is not being upfront with your employees about it. The second one is about choosing the right software.

Let’s explain that a little bit. More often than not, you’re required by law to tell your employees they’re being monitored. But even if you’re not, it’s an ethical thing to do. Depending on where your employees are located you might need to let them know two weeks in advance, or give them a consent form to sign before implementation.

However, we do recommend that you create a monitoring policy and a consent form your employees can sign. These documents should lay out all the details regarding your screen monitoring software – which data it collects, how, where will you store it, who will have access to it, etc.

If you decide to implement this type of software without your employees’ knowledge, you should beware, as they could find out at any point, which could lead to mass quitting. Your company could also face lawsuits, and you’ll lose employees’ respect.

When it comes to choosing the right employees monitoring software, it all boils down to finding the features you need. Figure out what are your goals with this software, how it helps your overall mission, and make a list of features it needs to have. Spending a lot of money on software that has fancy options you’ll never use is just a waste of resources.

Measuring and Analyzing Every Piece of Data

The employees monitoring software industry is very developed. There are software options that let you track keystrokes, record your employees’ screens, and access their emails. But, this type of software might have some other features that you find useful, like project tracking or productivity analytics. 

If you focus your energy on analyzing everything your screen monitoring software collects, you’ll end up wasting your time and fail to see the true benefits of the software. This is when you should circle back to your goals and figure out what data you need to achieve them.

In case you’re looking to increase employee productivity, you shouldn’t be focusing on the keystrokes. Instead, focus on the apps and websites your team members are using, and whether those are productive or not.

After a while, you can check out the other data sources to see how they contribute to your company’s mission, and maybe you’ll be able to incorporate some of them into your employee monitoring strategy.

Final Thoughts

These are the two key mistakes employers make when implementing employees monitoring software. 

If you really want to make the best use of your software, you should definitely keep your employees in the loop, select a software that helps you reach company’s goals, and focus on the data that will get you there.

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Employee Monitoring Software vs Office Work – Should You Still Use It?

Employee Monitoring Software vs Office Work - Should You Still Use It?

The predictions about when we’ll be able to go back into the office (at least for a few days a week) are still completely uncertain. Some countries estimate they’ll be able to open up in June, while others don’t expect that before 2022.  In any case, if you have been using employee monitoring software while your team is working from home, you might be wondering if it’s worth paying for it when you go back into the office. After all, you only started using it because you couldn’t see your employees and because you wanted to make sure they’re productive when they’re working remotely.

So, let’s explore what employee monitoring brings to the table, and how can you use it when working from the office.

Coronavirus Restrictions Won’t Disappear Overnight

Even as restrictions ease, they most likely won’t be abolished in one day. This means that the likelihood of having your whole 50-people team working from the office at the same time is low.

You’ll probably have to mix and match and have a part of your team working from the office while everyone else is working from home. On some days, they can switch, so you’ll have the opportunity to see everyone and bring back some sense of normalcy.

The employee monitoring software will be useful in this case because you’ll have home and office data for each of your employees. You’ll be able to see which type of work best suits your team members, and what’s distracting them in both places. It’s perfect if you’re looking to introduce a completely new remote of work from home policy.

You Should Always Analyze Daily Activities

And we don’t mean that you should go and reprimand someone for spending 30 minutes reading the news. We’re talking about detecting roadblocks, finding out what’s interrupting your team’s workflow, and then working to improve it.

The data your monitoring software collects will still be useful once you’re back in the office. New challenges will emerge when your team gets together, so it’ll be good to have a tool that can keep monitoring their behavior.

Getting More Accurate Attendance Data

Chances are you were using a clock-in device like a fingerprint scanner, or keycards while you were working from the office. These devices didn’t have much use when your team started working from home, so you switched it with employee monitoring software. 

You should keep using the software as the attendance device when you go back into the office as well. You can even keep your traditional clock-in devices to get two sets of data that will help you create a full picture of your team’s attendance.

Why? Well, when your employees clock in using the traditional methods, they usually clock in when they enter the building. Before they start working they have the time to make their coffee, catch up with coworkers, have breakfast… You get the gist. But, when they clock in using software, they clock in when they actually start working. This is crucial information if you’re working with hourly employees, but it’s quite useful with the salaried ones as well.

Wrapping Up

There are more reasons to keep using employee tracking when you go back into the office, but we’ve decided to focus on three key benefits it will bring to you.

We do recommend that you don’t discard the software before you’ve had the chance to test it with your whole team in the office – it’s the only way to know for sure how useful it could be to your business.

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