The outbreak of COVID-19 has changed the way we look at work today. Most businesses have started advising their employees to work from home to prevent the spread of Coronavirus.
Many multinational companies like Google, JP Morgan, Twitter have released contingency plans for their staff, making it compulsory to work remotely.
While working from home seems like the best way to keep the workforce safe and the business running, it comes with its own set of challenges. One of the most common challenges is developing and maintaining a communications management strategy while all the employees work remotely.
Here is a list of possible challenges that teams could face when working remotely:
One of the most common challenges that teams face when working remotely is collaborating from different locations. When a team of software developers are in the same office, it is easier for them to interact with each other without even thinking twice. But how can the same team work on the same project when each member is in a different location?
Though working from home and interacting virtually has its own benefits, it is a known fact that there is no substitute for personally meeting someone. Make your virtual employees feel more connected by scheduling face-to-face meets as often as the employee can make it.
While there are many technological developments in the industry that solve this issue, there are some real limitations to this approach. The good is that, much like project management software, there are countless collaboration tools designed for all kinds of tasks and teams that will help you break down those remote co-working barriers.
Here’s a list of tools that you can use for collaboration during your remote work
Slack – Slack offers real-time messaging between teams, regardless of time zone. It works perfectly for remote teams that need to have an open line of communication at all times
Every Time Zone – Make things easier on yourself, and eliminate the need to do the math, by referencing Every Time Zone before you chat it up with someone. Check out the time zones of fellow remote employees and see who is awake and available to talk.
Google Drive – Keep all your files in one secure and centralized location. Store and share documents, spreadsheets, and slide presentations from any device without any hassle.
Zoom Meetings – Zoom helps you hold remote meetings easily. Zoom also lets people in the meeting chat in real-time, so anytime someone has a question, but doesn’t want to interrupt the team member talking, all they have to do is type it out using the chat feature for all to see.
When your team is spread across multiple locations, it gets a bit stressful to monitor the progress made on a particular project by different people. Managers are responsible for making sure that the deadlines are met, no matter if they are working with remote teams or not. With some projects it is important to monitor the progress in real-time. Which is why you need to start using tools that help you manage projects and monitor the progress made.
After you interact with your virtual employee, make sure that the important aspects of the meeting are summarized into a document and shared with the employee. Also, have them send you a short recap of the meeting as well.
The reason behind these recaps is simple. Having virtual employees means that if you want to clarify something or they want to clarify something, it is not as if you can walk up to their cubicle or they can walk into your room. These recaps will help clear any doubts or questions either of you might have. This also keeps the lines of communication open. – Read more
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