QuickBooks Enterprise, by Intuit, is a robust accounting solution that provides a comprehensive set of features to its users. Some of them include:
- Advanced Inventory that allows you to manage orders from a centralized dashboard
- Calculate payroll with the help of QuickBooks Assisted Payroll Services
- Customized reporting with built-in templates
- Automated pricing process
However, it lacks certain properties that can limit its potential to provide better services to your business.
In order to overcome the shortcomings like limited mobility, or inability to manage a large amount of data, QuickBooks Enterprise can be hosted on the third-party cloud servers.
QuickBooks Enterprise with hosting offers added advantages and functionality to its services. Here are 10 points explaining what all you can expect from hosting QuickBooks Enterprise:
- Remote Access
When QuickBooks Enterprise is installed on the local system, it restricts the accessibility of information to a single device. Therefore, even if you need to edit data urgently, you need to travel back to the office to access it.
However, if you host QuickBooks Enterprise on the cloud, you can achieve mobility and any time access to the accounting application. Cloud enables remote access to the data and promotes policies like work from home to your employees. It saves the time and effort required to travel back and forth from the office premises for any task.
- Multi-user Collaboration
QuickBooks Enterprise is a software that is used for most of the business-related tasks. So, most of the time, different teammates need to access the application simultaneously. It can cause conflicts within the system and disrupt the work process.
QuickBooks Enterprise on cloud helps overcome this issue by providing a multi-user collaboration feature for your business. You and your team can edit, share, and access files at the same time from a common virtual platform. There is no need to wait for other team members to complete their tasks in order to start your part of the job.
- Scalable Resources
The business needs are bound to fluctuate with time. Thus, you need a solution that can accommodate the scaling needs of resources to support the company.
With QuickBooks Enterprise hosting, cloud service providers offer the ability to upscale or downscale the resources like the number of users, storage space, RAM, and more as per the requirement. There is no need to invest in heavy infrastructure that will be of no use for most of the year once the busy season is over.
- Enhanced Security
Data is prone to security threats and cyber-attacks that can compromise with the confidentiality and integrity of the business. QuickBooks Enterprise on local premises needs high-level security that saves the information from being accessed by an unauthorized authority.
Most of the QuickBooks Enterprise hosting providers protect your data stored in the system. They take necessary measures to safeguard it at the virtual and physical level. Some of the most common standards include:
- End-to-end encryption
- Anti-virus and anti-malware system
- Multiple firewalls
- Authorization system
- Intrusion Detection and Prevention System (IDPS)
- 24/7 CCTV surveillance
- On-premise security personnel
- Fire-alarms and biometric scanning
Therefore, you don’t need to hire an additional team at the office premises to secure data when you choose to host QuickBooks Enterprise on the cloud.
- Seamless Integration
QuickBooks Enterprise can integrate with many add-ons that can further enhance its functionality and features. For example- QuickBooks integrates with TSheets for time tracking, with SmartVault for document storage, and with Drake for the tax filing process.
Hosting the software on-premises with additional add-ons can hamper with its performance due to hardware limitations.
But, if you opt for QuickBooks Enterprise hosting, there will be no such restrictions, and it’ll ensure seamless integration with any number of add-ons on the cloud servers.
- Server Availability
The availability of data is crucial for businesses. For some organizations, even a minute of downtime can cost a fortune. With the desktop-based QuickBooks Enterprise application, you need to maintain an infrastructure for all-time availability.
A competent QuickBooks Enterprise hosting provider offers the maximum possible uptime guarantee that is backed up by SLA (Service Level Agreement). It is advised to choose a hosting provider that offers at least a 99.999% uptime guarantee. It ensures the continuity of business with almost no disruptions in the workflow.
Every organization has to find practical solutions to cut down its operational and infrastructure costs. The desktop-based QuickBooks Enterprise requires hardware and software resources to function. Moreover, you also need to invest money to maintain these resources in the long run.
However, hosting QuickBooks Enterprise on the cloud cuts down these expenses. It is a duty of the cloud vendor to take care of your requirements. All of the data is stored at the cloud server, so you don’t need to invest in on-premise data servers.
Also, you can access your information from any internet-connected device. It further promotes the BYOD (Bring Your Own Device) policy that helps cut-down infrastructure expenses of a business.
- Automated Backups
Data is a crucial part of any business. But, what if this data is accidentally erased from your system? That might disrupt the workflow.
In order to save the data from such mishaps, QuickBooks Enterprise hosting enables regular backup of the data at server farms. Therefore, even if any accident or theft occurs at the office, you can retrieve all of your information from the center. Many reliable hosting providers also provide Business Continuity & Disaster Recovery (BCDR) options, wherein redundancy of data is achieved by storing information at multiple off-site data centers that are geographically isolated from one another.
- Customer Support
While working on QuickBooks Enterprise, there are times when you require technical assistance. Many tasks like import/ export of data, IT-related glitches, version support, and more might occur during the process.
When you host the application on the cloud, the competent service providers make sure to provide you round-the-clock support to assist you in troubleshooting technical issues.
- Environment Friendly
In addition to improving business operations, it is also crucial to take care of our environment. The heavy infrastructure we use contributes to increasing carbon footprints.
But, if you adopt QuickBooks Enterprise hosting, it’ll help to implement green computing practices within the system.
It cuts down the need to deploy most of the hardware resources without compromising with your business’s growth.
QuickBooks Enterprise with hosting is a one-stop solution that provides a competitive edge to businesses with mobility and flexibility benefits. The features mentioned above conclude most of what you can expect with this combination.
Author-Bio: Sharad Acharya is a technical writer at Ace Cloud Hosting. He loves to research the latest technologies and has written articles on the cloud, virtualization, and security. You can follow him on Facebook, Twitter, Google+, and LinkedIn.
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