The Future of Cloud VDI Market: What You Should Know

The pandemic has become an inseparable part of our work and personal lives, at least for now. There’s no doubt in the fact that COVID-19 has disrupted our working methods and made it challenging to collaborate in a way we used to. Therefore, organizations across the globe are significantly trying to streamline their remote working architecture – making it stronger, more secure, more accessible, and more efficient.

This is where cloud VDI is breaking traditional boundaries. Cloud VDI is a Virtual Desktop Infrastructure hosted on the cloud, popularly known as DaaS. While users receive virtual desktops on a browser through an internet connection, the backend of DaaS is still VDI.

We are implementing DaaS in place of VDI because of its ability to provide a managed service and mobility. In VDI, you get the same features and security, but at your own expense. In DaaS, you get these features + mobility, scalability, and feasibility via a managed service.

As a result, the adoption rate of cloud VDI is increasing day by day. For example, a new report by Allied Market Research has predicted the cloud VDI market to reach USD 10 thousand million in the following two years. This is an increase of 16.5% from 2017.

Read more if you want to understand the future of cloud VDI, hosted VDI pricing, and many more things.

What is Cloud VDI?

Desktop as a Service (Or cloud VDI) is a service by third-party cloud providers who install desktops on the cloud. These deployed desktops have pre-installed the data and applications of any company. The employees of this company can use their end devices to open a virtual copy of the desktop. Due to its in-built security architecture, it is secure to access DaaS devices or thin clients from anywhere on any device.

This is the reason why businesses are adopting cloud VDI solutions. Last year, Gartner’s report was released saying that a 60% increase in DaaS growth would be observed till 2023.

Benefits of Cloud VDI

Cloud VDI offers some value-driven benefits that increase its adoption and acceptance. Check how cloud VDI is the future in many industries across different domains.

Hosted VDI Pricing

Hosted VDI pricing is the most desirable benefit of cloud VDI solutions.

As the end-user, your business doesn’t need to spend on initial setup incurring high capital investment. You only need your desktops to access virtual desktops on the cloud.

The cloud provider manages the servers, hardware, licensing, upgrade, management, maintenance, and every other important aspect like load balancing. Your business can take a monthly subscription and reduce virtual desktop pricing in the long term.

Business Continuity

Cloud VDI is available all the time, as the CSP automates your backups to many servers.

So, whether you are going through a pandemic, disaster, accidental data deletion, or any other issue, you would be able to continue working. You can restore the entire infrastructure when you lose data due to unforeseen situations, such as an earthquake. When you are suddenly stuck at a particular location, such as in the case of the pandemic-related lockdown, you can continue working.

You don’t need to sit with your team, plan your recovery, and spend time on managing it. DaaS is your contingency plan.

Agility

Hosted VDI pricing is also dependent on the dynamic nature of the cloud. If your business needs more storage and performance, you can scale without adding new hardware to your structure. Depending on your per desktop pricing, your costs will increase.

If you don’t need this new storage and resources, you can descale also. Hence, easy optimization options and improved agility.

Mobility

Your employees can open their cloud VDIs anytime from any device. They only need a stable internet connection to access applications, data, and everything on the hosted VDI desktop. The feasibility of this structure comes with flexible access to the cloud via PCs, laptops, tablets, smartphones, or any device with an internet connection.

Overall, according to their feasibility, your employees can work flexibly without any hassle-free or security issues.

Security

Cloud VDI solutions are secure.

Once you shift your resources and operating systems to the cloud, you only open a virtual copy of these desktops. Therefore, whether an employee uses a cloud desktop on a smartphone or a personal computer, cloud VDI data is not being stored on the end device. Now, this means if the end device is hacked, stolen, lost, or hampered, your data and desktop are safe. Security is in the infrastructure of cloud desktops.

The cloud VDI provider additionally uses encryption topologies to ensure data security in transmission and at rest.

Is Hosted VDI The Solution?

Cloud VDI solution expands the future and presents opportunities for businesses. Here’s why we believe that:

  • Cloud VDI helps you minimize resource utilization. From using your current office devices for the long term to ensuring seamless personal device usage, cloud VDI enables you to optimize how you use resources.
  • For a small or medium business, creating a security structure for remote working is crucial and challenging. Cloud VDI is a futuristic technology allowing us to create a robust contingency plan.
  • Desktop management issues are resolved with centralized on-demand access to the cloud.

The increasing demand for mobility, security, and scalability is closely gripping cloud VDI solutions. A survey by Enterprise Strategy Group (ESG) revealed that security is the primary concern for every business. As much as 79% of enterprises have marked DaaS and VDI solutions secure compared to traditional office models.

From the same survey, you can also understand that 60% of businesses are on the brink of DaaS transformation.

Conclusion

Cloud VDI is a computing model that separates traditional office infrastructure from desktop access. While your desktop infrastructure is no longer residing in your office server or computing units, you can draw upon the resources hosted on the cloud. This type of functioning offers many perks, including lower virtual desktop pricing, scalability, reliability, and efficiency.

Therefore, if your business needs transformation, technology support, remote working infrastructure, and better security controls, DaaS is for you.

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5 DaaS Mistakes To Avoid: Improve Operational Efficiency

After experiencing a transformation worth years in just a few months, mobility and remote working are now the new normal. However, many organizations are still trying to improve their mobility, security, scalability, and efficiency. DaaS (Desktop as a Service) or cloud VDI is the route to achieving all these.

A study by Gartner proves this – it says that 74% CFOs believe work-from-home is here to stay.  

Let’s briefly explore the benefits of cloud VDI:

  • Advanced security with Intrusion Detection and Prevention 
  • Multi-factor authentication 
  • Cost-efficiency with scalable architecture  
  • Mobility and secure remote working architecture 
  • Data backup, disaster recovery, and business continuity 

Although DaaS Hosting services are beneficial in times of the COVID-19 pandemic and even in the future, you need to implement them correctly to maximize your efficiency. This is why we have discussed 5 common DaaS mistakes in this post.  

What DaaS Mistakes You Should Avoid? 

Cloud-based desktops are desktops hosted on a remote cloud server, which operates on Virtual Desktop Infrastructure. With that being said, we need to look out for certain common DaaS mistakes for better operational efficiency.  

 

Not Planning Resources 

When you are first implementing cloud VDI, you have an empty field that you can design in the way you want. If you push back on your actual machine, memory, and bandwidth needs at this stage, your working efficiency will decrease in place of increasing. Your cloud-based desktops would crave more storage, network bandwidth, RAM, etc., to function correctly.  

Hence, when you start using DaaS services, always decide on resources based on future needs. No business should cut back on these essential resources, as that would only lead to low performance. To eliminate that from happening, analyze the resources you need in-house and then start cloud VDI solution implementation. 

For example, check the network bandwidth, RAM, and storage consumed by every employee in the office. Add to this the requirements of your business-critical applications to find the final resource requirement. Based on this, always take some extra storage or resources to receive better performance.  

 

Not Discussing Security 

When using cloud-based desktops, businesses stop worrying about security. You get an architecture that fosters security because no end device is storing data. So, you can revoke access and secure your data and applications without any hassle.  

However, this doesn’t mean you should not do your research. When selecting DaaS services, always ask about the security of the DaaS structure, its network routing, load balancing, security upgrades, patching, etc. Understand exactly how your DaaS provider will ensure your desktop security. 

Here are the things you need to look after: 

  • Multi-factor authentication to authenticate every user entering your cloud network. 
  • Software firewalls for authorizing users to access your applications and data. 
  • Intrusion Detection and Prevention system to monitor and eliminate hacker attack or intrusion. 
  • TLS 1.3 and 256-bit encryption to secure resting and transmitting data.  
  • Physical security structure followed by the cloud provider for the physical data center. 
  • Regular data and application backups for business continuity and disaster recovery.  

If your provider is offering these services, then you may not face issues in securely managing your cloud VDI.   

 

Not Using Existing Resources 

It is possible for businesses to assume that they have to purchase entirely new hardware for the office when moving to DaaS. That’s not the case.  

One of the reasons DaaS is cost-effective is that you don’t need to spend on the hardware and its maintenance. The office laptops and computers you already have will work just fine unless they don’t support an internet connection. 

So, use your office computers and laptops to the fullest before purchasing new ones. If you feel there’s a need for more devices or new devices, then try enabling BYOD for a while to understand the impact of this decision.   

Assuming Every DaaS Provider as Equal 

From a safe distance, all the DaaS providers seem the same. They offer the same services and similar features at varying costs.  

To select the right DaaS services provider, you need to zoom in and check for important differences.   

Here are the factors to consider: 

  • Security architecture, including multi-factor authentication, backup support, etc. 
  • Uptime—which should be more than 95%. The industry standard is 99.99%. 
  • Support center feasibility—the ability to answer correctly, quickly.  
  • Mobility—which includes cloud VDI access anywhere anytime.  
  • Scalability support—the ability to scale as and when required by the business.  

Now depending on these factors, you should consider the cost of DaaS

For instance, if a provider is giving 85% uptime and no resting data encryption, then their lower costs may end up costing you more money. Select a vendor offering 98% uptime with TLS 1.3 and 256-bit encryption in place of this vendor. The cost may be high, but features secure your cloud VDI. 

 

Not Educating Your Employees 

The most crucial part of implementing the cloud and migrating to cloud-based desktops is educating your employees. Before fully using DaaS, educate your workforce on opening cloud-based desktops from different devices. For example, smartphones, laptops, and tablets.  

You should also educate your employees on:

  • Using multi-factor authentication. 
  • Not sharing credentials with anyone. 
  • Not taking screenshots of cloud data on personal devices. 
  • Accessing the same file along with colleagues.  
  • Informing the IT team at the time of a cyberattack. 

When your employees understand this change, they can adapt to it without any issues. Therefore, it is best to plan to educate employees when you are migrating to DaaS services.

 

Conclusion 

The most common mistake made by businesses when implementing DaaS is only thinking about the cost. While cost defines the budget optimization, it should be observed in relevance to other factors, such as user experience, performance, features, data security, etc. For instance, if you are not receiving multi-factor authentication, how would a low costing justify a lack of security?  

Every business requires features offered by the cloud in the long run. Start planning now to avoid glitches in the future. Find a DaaS provider that offers balanced pricing with optimum features.

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Electronic document management: a complete beginners guide

Nowadays, most of your business operations depend on some kind of computer program, including document management.

To effectively manage and control the most crucial information of your organization, you need to adopt and implement the right electronic document management system (EDMS).

Today, we’ll cover everything you need to know about this process, including best practices and what you should look for in document management software.

What is electronic document management?

Document management is the strategic discipline of storing, categorizing, sharing, and organizing your business information to meet your business goals.

So, electronic document management refers to the use of computer software or digital filing to make this process more efficient.By digitizing paper documents and storing them in the cloud, you’re able to find information faster, as well as make it more readily available to others who may need it.

But electronic document management isn’t just about being cloud-based. It’s about standardizing your document-related business processes and providing clear guidelines to handle documentation, so you can be prepared even for something like disaster recovery or providing information for audit trails.

When you have a defined path of action for each step in your document management or records management process, you can solve problems faster, innovate more often, and make better decisions.

To make all of this possible, document management systems provide a wide range of features, including:

  • Internal search: find digital documents immediately by typing key terms in a user-friendly search bar
  • Communication: centralize your communications in a single place
  • Archiving and retrieval: archive and restore critical documents at will
  • Version controls: explore the different versions of your documents
  • Metadata: segment documents based on summarized information
  • Storage and categorization: categorize your documents based on specified criteria
  • File sharing: share files with relevant key members and stakeholders

Before we explore these features in more detail, let’s quickly answer a crucial question.

Why is online document management so important for modern organizations?

On average, teams waste 5 hours per week waiting for information.

An even more surprising study reveals that roughly 8 out of 10 employees feel frustrated when they aren’t able to access digital documents when they need them. – Read more

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