In the time of the COVID-19 pandemic, when businesses are trying their best to survive and make most of the situation, a major change has come in all organizations’ operation methods. More and more businesses are going remote and trying to work digitally.
Accounting practices are also in this category, looking for ways to go digital and streamlining their operations. QuickBooks is one of the tools available for businesses to manage their financial data with advanced industry-specific features. However, when hosted on the local system, it lacks the features of remote access and recovery in case of any calamity.
When combined with cloud capabilities, QuickBooks can add extended features to QB, including remote access, efficient file sharing, better security, and more.
Here is how you can leverage QuickBooks Cloud to streamline your accounting practice.
1. Enhanced Security
Since for any accounting practice, financial data is sensitive for the business. Hence, they are generally cautious about sharing the same over the network. With QuickBooks cloud, security is not a concern to be worried about anymore.
QuickBooks Hosting has the latest cybersecurity measures that are updated regularly and managed by cybersecurity experts. The QuickBooks providers know that it is imperative that the client’s financial data is kept secure and ensures regular security patch updates, network monitoring, data encryption, ransomware prevention, and more.
2. Improved Network Quality
Traditionally, in accounting practices, multiple personal computers are all connected to a local server for data storage. Generally, these connections are setup using LAN or WAN. However, these connections are not completely reliable and prone to connectivity issues.
With QuickBooks Cloud, all components can be connected to each other via cloud with access to the financial data from any location over the internet. This also means that there is no need for equipment, computers, and the server to be collocated in an office space. This is especially relevant in the new normal when more and more businesses and workers are opting for work-from-home solutions.
3. Smooth Migration
Making the transition to a cloud server is a tedious task, even more so if it involves financial data. The QuickBooks Cloud providers make sure that the transition of financial data is smooth and stress-free. In addition, transparency is maintained with the authorized personnel of your business.
The providers even provide a transition time when the business accounting practice is assimilated with the new environment. All concerns arising within this time are assuaged, and issues are resolved. With a quick turnaround time for implementation on QuickBooks Cloud, accounting practice can be readily adopted and implemented.
4. Remove Technology Glitches
Ina traditionally maintained system on office premises, it is a daunting task to maintain the software updates to the same version on different personal systems. Also, as the technology grows, software requirements also change, requiring updates in system hardware, affecting the organization’s technology budget. Additionally, personal systems are prone to virus attacks, leading to constant and continuous monitoring of personal systems. These tasks may require a dedicated IT department at the office premises.
With QuickBooks Cloud implementation, the software upgrades and security are managed by the cloud service provider, making sure that the same version of the software is available to all the personnel in the organization and security patches are installed simultaneously. It also helps in reducing the cost of the IT department at office premises.
5. Better Data Recovery
In traditional accounting practice, data backups are taken on external hard drives that need to be secured and stored at a location, either same or different.
QuickBooks Cloud makes it easy to maintain the backup of the financial data, thus making sure that data is available readily in case of disaster recovery. With QuickBooks cloud, you do not have to worry about maintaining external hard disks. The cloud service provider is responsible for managing the disaster backups and restoring the same.
6. Easy Data Management
With traditional accounting systems, the financial data is pulled in and out of the system using spreadsheets. Analyzing these files is a time-consuming task and sharing the files over email and/or file-sharing systems is a nightmare.
QuickBooks Cloud provides the feature of sharing the files to the authorized staff and clients and allows multiple people to work on the files simultaneously. QuickBooks cloud also maintains the different versions of the files and is available for the review of the updates, which is a nightmare with the traditional accounting system.
7. Increased Financial Profits
With the reduced capital expenses and the cost of hardware maintenance at the office premises in the case of QuickBooks Cloud, businesses can increase profits. Your business accounting practice can select from a fixed payment plan provided by QuickBooks Cloud providers in place of fluctuating costs for on-premises deployment.
Also, with real-time financial data available on QuickBooks Cloud, accessed and updated from different locations of the organization, reviewing and making a course correction is a reality, thus saving on expenses and increasing profits.
QuickBooks Cloud storage of financial data allows your firm to plan better financial strategies that help in reducing the expenses and hence an increase in the organization’s profit.
8. Organized Process
With traditional accounting systems, getting real-time updates was not a possibility except when the business only had the office at one location. With businesses expanding to different geographical locations, QuickBooks Cloud provides an opportunity to connect these locations and get real-time updates of the financial data, providing the management a hang of the finances. Furthermore, QuickBooks Cloud provides reports for the clients that can be customized as per their requirements, thus making clients happy. A happy client makes a business successful.
QuickBooks Cloud makes financial data management easy and reliable. It also reduces the cost of the workforce required as financial data is not maintained on business premises. QuickBooks Cloud provides a path to success to businesses in a world that is going digital in the new normal.
Author-Bio: Sharad Acharya is a technical writer at Ace Cloud Hosting. He loves to research the latest technologies and has written articles on the cloud, virtualization, and security. You can follow him on Facebook, Twitter, Google+, and LinkedIn.
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