How to Avoid Micromanagement When Using an Employee Monitoring Software

How to Avoid Micromanagement When Using an Employee Monitoring Software

As one of the most controlling management styles, micromanagement usually shows the lack of autonomy in the workplace. Employees dread it for a very simple reason: nobody likes to have their every step reviewed and judged. Using an Employee Monitoring Software

This type of management causes low productivity, employee dissatisfaction, ultimately pushing workers to look for other employers.

In the past year, with almost the whole world working from home, we’ve seen an enormous increase in workplace monitoring practices. And while most employers praise this change, not all employees are happy about it, so there has been a lot of chatter about how these tools encourage micromanagement.

Today we’ll share some tips on how you can use an employee tracking software without the fear of becoming a micromanager.

Using an Employee Monitoring Software – Focus on the Big Picture

A software will allow you to monitor individual and team productivity, and you should really focus on the team. What’s important for your business is that your teams finish their projects on time, and with quality.

Therefore, if your report shows a certain percentage of unproductive time that was spent on online shopping, it shouldn’t matter. As long as these small things don’t affect the overall performance, there’s no point of nitpicking on them.

The software is there to help you establish reasonable goals, track progress, and create improvement plans.

Occasional Unproductivity is Normal

Breaks should be encouraged at work. They help workers improve their focus and get back on track. So, if you see someone browsing news sites during working hours, don’t come around asking “Why did you spend 10 minutes reading news today?”

Nobody can be 100% productive during the workday, including you. 

Instead, you should shift your focus towards improvement. If productivity is increasing, or staying the same, while the work is being done with quality, there’s no need to worry that someone read the news for 10 minutes in their day.

Set Goals and Stick to Them

If you create goals, no matter if they’re daily, weekly or monthly, it will be easier to forget about the little details. When you start using the employee desktop monitoring software you’ll learn the habits of your team. You’ll have the data that will help you understand how they work, and set reasonable goals and deadlines in the future.

Once you’re fully aware of your team’s capabilities, it will be easier to notice when someone’s performance is going down, and that’s when you should react.

Limit the Data Access

To avoid micromanagement, some companies install the monitoring software and don’t give full access to team managers. Instead, they create automatic reports which are delivered in predefined time.

These reports include all the data managers need – productive vs unproductive time, active time, attendance, and other relevant information. 

This approach has two advantages:

  1. Managers won’t be spending their valuable time looking for smallest mishaps within the app;
  2. SInce they don’t have access to every little (irrelevant) detail, they won’t be able to use the employee monitoring software for micromanagement.

Besides helping the managers, this type of approach also gives employees a piece of mind. They’ll know that the overall results matter above their daily activities, and that managers know that.

Final Thoughts

Employee tracking software is great for tracking progress, productivity and increasing the efficiency of your team – as long as you use it well. The tool on itself isn’t bad news, and employees won’t be against it, but if you start getting into every little thing they did during the day you’ll risk losing productivity, employees, and eventually clients.

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