A Beginner’s Guide to QuickBooks Cloud Services

One of the primary reasons why QuickBooks is thriving across the world is its ability to simplify and automate accounting operations for organizations. The software contains many built-in features and tools that allow users to customize forms and keep track of financial transactions.

Along with excellent accounting and business management capabilities, QuickBooks is a user-friendly tool. It doesn’t require in-depth accounting knowledge or IT expertise, which allows companies to implement and use it with relative ease. Additionally, if you choose an authorized QuickBooks hosting provider, you’ll have access to several other benefits, including unlimited customer support.

As the leading solution for small and mid-sized businesses, Intuit, the company behind QuickBooks, is focused on providing solutions that fit their specific needs. Seeing as how cloud computing has helped SMBs grow, QuickBooks incorporated cloud technology. Currently, users have a choice between two options that offer cloud accessibility: QuickBooks cloud hosting and QuickBooks Online.

Let’s take a closer look:

How does QuickBooks cloud hosting work?

Here’s a breakdown of the process:

  1. The QuickBooks service provider installs licensed copies of the software of its servers.
  2. The service provider then adds configurations for authenticated users, such as
  • Security measures and firewalls for cybersecurity
  • Remote desktop use for connectivity between server and end-user
  • The server is tweaked to give access to allowed devices and operating systems
  1. Users can access the QuickBooks server using the hosted accounting application.
  2. Any changes made on hosted QuickBooks are updated in real-time across the software as the system is on the cloud.

QuickBooks Hosting vs. QuickBooks Desktop

QuickBooks Desktop is one of the most comprehensive solutions in the market. However, despite its excellent capabilities, it still has several limitations that prevent users from leveraging the full extent of those tools.

Limited user access makes it difficult for growing firms to incorporate new employees into the system. Secondly, lack of remote access means that users can only work within the confines of their desk space, and all data is stored locally. Limited connectivity means that changes aren’t recorded in real-time, and thus, collaboration and file-sharing can be tedious.

On the other hand, QuickBooks cloud hosting allows users to access the software, related applications, and files from anywhere. They can work effortlessly on multiple devices and from any location, including their home, during the commute, or while travelling for business purposes.

Businesses working with cloud hosting providers can scale easily and enjoy several benefits, including automatic backups and enhanced flexibility.

Additionally, since all operations are on the cloud, users can track changes in real-time. Improved efficiency and enhanced collaboration positively impact employee productivity and satisfaction levels as well.

QuickBooks Hosting vs. QuickBooks Online

QuickBooks Online is Intuit’s solution to meet the growing demand for remotely accessible operations. The solution has now grown to 2.2 million users but still has some major drawbacks compared to the hosted version.

QuickBooks Online has fewer features compared to hosted and desktop solutions. Some essential functions, such as inventory management or tracking sales in multiple currencies, aren’t available in the online version. Additionally, the number of users that can access QuickBooks simultaneously is limited to 25 people—even on higher plans.

Finally, unlike the hosted version that offers 24/7 support, tech support for QuickBooks Online is limited in scope and also available during fixed hours.

QuickBooks Hosted solution is the best of both worlds, offering the comprehensive functionality of desktop, combined with the remote access offered by the online version. But the best part is that with a reliable QuickBooks hosting service, you’ll get unparalleled customer support and service. – Read more

Learn More About GoToMyERP

How to Measure The Reliability of A Web Hosting Provider

Studies indicate that most of the enterprise software issues are not system-related. Instead, they are mostly related to the design, users, or processes. Businesses end up wasting their time and resource in answering support tickets and prolonging employee training, when the users cannot use the software properly. 

Given the current scenario of remote working, which left no option for business apart from accelerating their digital transformation journeys, Khadim Batti, CEO and co-founder of digital adoption platform, Whatfix tells why digital adoption is crucial for the success of any digital transformation project and how the SaaS-based startup’s solutions are helping companies remotely train their employees on new software and processes.

How crucial is the digital adoption factor for the success of any digital transformation project? 

Digital adoption is very key for the success of any digital transformation project. Businesses spend hundreds of billions of dollars every year in digital transformation projects and digital adoption is a key enabler for them. Otherwise those projects would not see the light of day or the ROI would not be achieved for CIOs, or for the functional or business unit leaders. One of the key reasons why digital transformation projects typically take a lot of time to pick up or do not pick up at all in 50-60% cases is that the change management was not handled properly and the adoption was not optimal for all the processes which are digitized.

How did you come up with the idea of building a digital adoption product? How big is the market altogether?

When we started, we faced a problem ourselves because when we were building our first product, we had around 80-100 customers using it and adoption was a major challenge in ensuring the product get utilized.  So, that made us come up with a product like Whatfix. But as we evolved, we realized several other problem statements also. For example, CRMs are typically built considering the people in leadership positions or the managers, because they want to see the reports, pipeline and forecasting. But to do that effectively, the sales executives or sales reps have to fill up all the information regularly in the right manner and that is where the challenge comes because the CRMs are built for the managers but it is supposed to be utilized by the reps. If those reps do not fill up the information in the right way, the whole ROI and the productivity benefits of that application can go down drastically. 

When we started getting into the nitty-gritties further, the digital adoption market stood out to be pretty huge. It is poised to be a $8-10 million industry in itself, which can help make digital transformation and change management much easier by making training and learning contextual and so on.

How Digital Adoption Platform solutions can help businesses in their digital journeys and how these solutions can maximize the ROI on any digital transformation project?

Enterprise softwares such as ERP, CRM, HCM, SCM, etc. generally are large suites of integrated applications customized to suit unique business requirements, which create a different kind of adoption challenges for the users. So, whenever businesses deploy those softwares, they can deploy Whatfix on top of it to address the adoption challenges with the guided walkthroughs, self-help support, training, etc.

Some of the ROI metrics what we have observed are that the support queries typically comes down by 30%-50%, and the data quality in CRM or SCM typically improves by 20%.  So, if CRM data quality improves by 20%, the predictability and forecast capability go up further. We have seen around 20-25%  improvement in the productivity and efficiency of people in terms of how they use the application as well. When the content (video or knowledge-based article) that trainers or the enablement specialists create are supported by a similar in-app guidance from Whatfix, the content creation/training time gets reduced by 60%- often from a few hours it gets reduced to a few minutes for every content. Whatfix content can be easily integrated with the learning management system (LMS) of the organizations and the entire engagement can be tracked in analytics for further modifications as well. – Read More

Learn More About EUKHOST

QuickBooks Enterprise With Hosting- What Should You Expect

QuickBooks Enterprise, by Intuit, is a robust accounting solution that provides a comprehensive set of features to its users. Some of them include:

  • Advanced Inventory that allows you to manage orders from a centralized dashboard
  • Calculate payroll with the help of QuickBooks Assisted Payroll Services
  • Customized reporting with built-in templates
  • Automated pricing process

However, it lacks certain properties that can limit its potential to provide better services to your business. 

In order to overcome the shortcomings like limited mobility, or inability to manage a large amount of data, QuickBooks Enterprise can be hosted on the third-party cloud servers.

QuickBooks Enterprise with hosting offers added advantages and functionality to its services. Here are 10 points explaining what all you can expect from hosting QuickBooks Enterprise:

  1. Remote Access

When QuickBooks Enterprise is installed on the local system, it restricts the accessibility of information to a single device. Therefore, even if you need to edit data urgently, you need to travel back to the office to access it.

However, if you host QuickBooks Enterprise on the cloud, you can achieve mobility and any time access to the accounting application. Cloud enables remote access to the data and promotes policies like work from home to your employees. It saves the time and effort required to travel back and forth from the office premises for any task.

  1. Multi-user Collaboration

QuickBooks Enterprise is a software that is used for most of the business-related tasks. So, most of the time, different teammates need to access the application simultaneously. It can cause conflicts within the system and disrupt the work process.

QuickBooks Enterprise on cloud helps overcome this issue by providing a multi-user collaboration feature for your business. You and your team can edit, share, and access files at the same time from a common virtual platform. There is no need to wait for other team members to complete their tasks in order to start your part of the job.

  1. Scalable Resources

The business needs are bound to fluctuate with time. Thus, you need a solution that can accommodate the scaling needs of resources to support the company.

With QuickBooks Enterprise hosting, cloud service providers offer the ability to upscale or downscale the resources like the number of users, storage space, RAM, and more as per the requirement. There is no need to invest in heavy infrastructure that will be of no use for most of the year once the busy season is over.

  1. Enhanced Security

Data is prone to security threats and cyber-attacks that can compromise with the confidentiality and integrity of the business. QuickBooks Enterprise on local premises needs high-level security that saves the information from being accessed by an unauthorized authority.

Most of the QuickBooks Enterprise hosting providers protect your data stored in the system. They take necessary measures to safeguard it at the virtual and physical level. Some of the most common standards include:

  • End-to-end encryption
  • Anti-virus and anti-malware system
  • Multiple firewalls
  • Authorization system
  • Intrusion Detection and Prevention System (IDPS)
  • 24/7 CCTV surveillance
  • On-premise security personnel
  • Fire-alarms and biometric scanning

Therefore, you don’t need to hire an additional team at the office premises to secure data when you choose to host QuickBooks Enterprise on the cloud.

  1. Seamless Integration

QuickBooks Enterprise can integrate with many add-ons that can further enhance its functionality and features. For example- QuickBooks integrates with TSheets for time tracking, with SmartVault for document storage, and with Drake for the tax filing process. 

Hosting the software on-premises with additional add-ons can hamper with its performance due to hardware limitations.

But, if you opt for QuickBooks Enterprise hosting, there will be no such restrictions, and it’ll ensure seamless integration with any number of add-ons on the cloud servers.

  1. Server Availability

The availability of data is crucial for businesses. For some organizations, even a minute of downtime can cost a fortune. With the desktop-based QuickBooks Enterprise application, you need to maintain an infrastructure for all-time availability.

A competent QuickBooks Enterprise hosting provider offers the maximum possible uptime guarantee that is backed up by SLA (Service Level Agreement). It is advised to choose a hosting provider that offers at least a 99.999% uptime guarantee. It ensures the continuity of business with almost no disruptions in the workflow.

  1. Cost-Efficient

Every organization has to find practical solutions to cut down its operational and infrastructure costs. The desktop-based QuickBooks Enterprise requires hardware and software resources to function. Moreover, you also need to invest money to maintain these resources in the long run.

However, hosting QuickBooks Enterprise on the cloud cuts down these expenses. It is a duty of the cloud vendor to take care of your requirements. All of the data is stored at the cloud server, so you don’t need to invest in on-premise data servers. 

Also, you can access your information from any internet-connected device. It further promotes the BYOD (Bring Your Own Device) policy that helps cut-down infrastructure expenses of a business.

  1. Automated Backups

Data is a crucial part of any business. But, what if this data is accidentally erased from your system? That might disrupt the workflow.

In order to save the data from such mishaps, QuickBooks Enterprise hosting enables regular backup of the data at server farms. Therefore, even if any accident or theft occurs at the office, you can retrieve all of your information from the center. Many reliable hosting providers also provide Business Continuity & Disaster Recovery (BCDR) options, wherein redundancy of data is achieved by storing information at multiple off-site data centers that are geographically isolated from one another.

  1. Customer Support

While working on QuickBooks Enterprise, there are times when you require technical assistance. Many tasks like import/ export of data, IT-related glitches, version support, and more might occur during the process.

When you host the application on the cloud, the competent service providers make sure to provide you round-the-clock support to assist you in troubleshooting technical issues.

  1. Environment Friendly

In addition to improving business operations, it is also crucial to take care of our environment. The heavy infrastructure we use contributes to increasing carbon footprints.

But, if you adopt QuickBooks Enterprise hosting, it’ll help to implement green computing practices within the system. 

It cuts down the need to deploy most of the hardware resources without compromising with your business’s growth.

Final Note

QuickBooks Enterprise with hosting is a one-stop solution that provides a competitive edge to businesses with mobility and flexibility benefits. The features mentioned above conclude most of what you can expect with this combination.

Author-Bio: Sharad Acharya is a technical writer at Ace Cloud Hosting. He loves to research the latest technologies and has written articles on the cloud, virtualization, and security. You can follow him on FacebookTwitterGoogle+, and LinkedIn.  

Learn More About Ace Cloud Hosting