7 Reasons Businesses Should Use Cloud Storage

If you are running out of storage space or find that your current way of storing data makes it difficult to manage and use, then it’s time to consider an alternative option. Today, growing numbers of businesses are finding that the cloud is the best place to store their documents, files and data. Here, we’ll explain seven reasons to store your data in the cloud.

1. Never run out of space again

The amount of data that businesses store is growing exponentially. Companies are collecting more types of information than ever and keeping it for longer – and as they grow, so does the amount they generate. That can cause problems when storing it as its easy to run out of server space.

The benefit of storing it in the cloud is that no matter how much data you have, your vendor will always have enough space to store it. What’s more, upgrading to a bigger capacity package can be done very easily and quickly. It is also much less expensive than buying a new and bigger server.

2. Easy accessibility

Centrally storing all your data in the cloud means that none of it gets buried in departmental silos, making it accessible to anyone you have given access permission. What’s more, when someone updates a file and saves it to the cloud, everyone will have access to the latest update.

Equally important for the modern business is that being in the cloud, the data can be accessed over the internet. This means your employees don’t need to be in the office to do their work; they can work remotely or be out on the road and still have access to it on any device with a connection.

3. Solid security

Cloud vendors have to meet strict security regulations to keep your data secure. Their employment of security experts and use of the latest firewalls, anti-malware and intrusion prevention tools provide levels of security hard to match in-house. Of course, you’ll need to implement your own security measures, such as access rights, strong passwords and two-factor authentication, but, together, these make your cloud-stored data extremely secure – especially when the cloud provides a centralised repository for it all to be stored and securely managed.  

In addition, your data is protected against data loss through hardware failure. If there is an issue with hardware in a cloud datacentre, the virtual server on which it is stored will simply be moved to another physical machine. It will always be there and always be online for you to access.

4. Cost-effective storage

A cloud storage package is far less costly than the capital expenditure needed to purchase a large storage server. Neither are there any additional running costs, such as electricity, insurance or premises rent. Your vendor will even take care of the hardware management for you.

5. Makes collaboration and file sharing a breeze

Cloud storage gives companies the ability to share files and sync updates and new additions. Files can be sent to other users and audiences can be invited to access data available online. This helps teams collaborate far more effectively no matter where the members are based, giving them all access to the most up to date versions.

6. Complete convenience

When data is stored in the cloud, it can be accessed directly from the internet. This means it’s not reliant on any internal business system or specific device. You won’t need to be connected to your internal business network, use a company computer or plug in an external storage device. What’s more, viewing or working on a file can also be done online, meaning that you won’t need to fill up storage on devices, though copies of files can be downloaded if required.

It’s also worth considering that cloud servers offer exceptional performance, their all-flash storage and Intel CPUs ensuring that data-heavy applications will run like clockwork. – Read More

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A Beginner’s Guide to QuickBooks Cloud Services

One of the primary reasons why QuickBooks is thriving across the world is its ability to simplify and automate accounting operations for organizations. The software contains many built-in features and tools that allow users to customize forms and keep track of financial transactions.

Along with excellent accounting and business management capabilities, QuickBooks is a user-friendly tool. It doesn’t require in-depth accounting knowledge or IT expertise, which allows companies to implement and use it with relative ease. Additionally, if you choose an authorized QuickBooks hosting provider, you’ll have access to several other benefits, including unlimited customer support.

As the leading solution for small and mid-sized businesses, Intuit, the company behind QuickBooks, is focused on providing solutions that fit their specific needs. Seeing as how cloud computing has helped SMBs grow, QuickBooks incorporated cloud technology. Currently, users have a choice between two options that offer cloud accessibility: QuickBooks cloud hosting and QuickBooks Online.

Let’s take a closer look:

How does QuickBooks cloud hosting work?

Here’s a breakdown of the process:

  1. The QuickBooks service provider installs licensed copies of the software of its servers.
  2. The service provider then adds configurations for authenticated users, such as
  • Security measures and firewalls for cybersecurity
  • Remote desktop use for connectivity between server and end-user
  • The server is tweaked to give access to allowed devices and operating systems
  1. Users can access the QuickBooks server using the hosted accounting application.
  2. Any changes made on hosted QuickBooks are updated in real-time across the software as the system is on the cloud.

QuickBooks Hosting vs. QuickBooks Desktop

QuickBooks Desktop is one of the most comprehensive solutions in the market. However, despite its excellent capabilities, it still has several limitations that prevent users from leveraging the full extent of those tools.

Limited user access makes it difficult for growing firms to incorporate new employees into the system. Secondly, lack of remote access means that users can only work within the confines of their desk space, and all data is stored locally. Limited connectivity means that changes aren’t recorded in real-time, and thus, collaboration and file-sharing can be tedious.

On the other hand, QuickBooks cloud hosting allows users to access the software, related applications, and files from anywhere. They can work effortlessly on multiple devices and from any location, including their home, during the commute, or while travelling for business purposes.

Businesses working with cloud hosting providers can scale easily and enjoy several benefits, including automatic backups and enhanced flexibility.

Additionally, since all operations are on the cloud, users can track changes in real-time. Improved efficiency and enhanced collaboration positively impact employee productivity and satisfaction levels as well.

QuickBooks Hosting vs. QuickBooks Online

QuickBooks Online is Intuit’s solution to meet the growing demand for remotely accessible operations. The solution has now grown to 2.2 million users but still has some major drawbacks compared to the hosted version.

QuickBooks Online has fewer features compared to hosted and desktop solutions. Some essential functions, such as inventory management or tracking sales in multiple currencies, aren’t available in the online version. Additionally, the number of users that can access QuickBooks simultaneously is limited to 25 people—even on higher plans.

Finally, unlike the hosted version that offers 24/7 support, tech support for QuickBooks Online is limited in scope and also available during fixed hours.

QuickBooks Hosted solution is the best of both worlds, offering the comprehensive functionality of desktop, combined with the remote access offered by the online version. But the best part is that with a reliable QuickBooks hosting service, you’ll get unparalleled customer support and service. – Read more

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Studies indicate that most of the enterprise software issues are not system-related. Instead, they are mostly related to the design, users, or processes. Businesses end up wasting their time and resource in answering support tickets and prolonging employee training, when the users cannot use the software properly. 

Given the current scenario of remote working, which left no option for business apart from accelerating their digital transformation journeys, Khadim Batti, CEO and co-founder of digital adoption platform, Whatfix tells why digital adoption is crucial for the success of any digital transformation project and how the SaaS-based startup’s solutions are helping companies remotely train their employees on new software and processes.

How crucial is the digital adoption factor for the success of any digital transformation project? 

Digital adoption is very key for the success of any digital transformation project. Businesses spend hundreds of billions of dollars every year in digital transformation projects and digital adoption is a key enabler for them. Otherwise those projects would not see the light of day or the ROI would not be achieved for CIOs, or for the functional or business unit leaders. One of the key reasons why digital transformation projects typically take a lot of time to pick up or do not pick up at all in 50-60% cases is that the change management was not handled properly and the adoption was not optimal for all the processes which are digitized.

How did you come up with the idea of building a digital adoption product? How big is the market altogether?

When we started, we faced a problem ourselves because when we were building our first product, we had around 80-100 customers using it and adoption was a major challenge in ensuring the product get utilized.  So, that made us come up with a product like Whatfix. But as we evolved, we realized several other problem statements also. For example, CRMs are typically built considering the people in leadership positions or the managers, because they want to see the reports, pipeline and forecasting. But to do that effectively, the sales executives or sales reps have to fill up all the information regularly in the right manner and that is where the challenge comes because the CRMs are built for the managers but it is supposed to be utilized by the reps. If those reps do not fill up the information in the right way, the whole ROI and the productivity benefits of that application can go down drastically. 

When we started getting into the nitty-gritties further, the digital adoption market stood out to be pretty huge. It is poised to be a $8-10 million industry in itself, which can help make digital transformation and change management much easier by making training and learning contextual and so on.

How Digital Adoption Platform solutions can help businesses in their digital journeys and how these solutions can maximize the ROI on any digital transformation project?

Enterprise softwares such as ERP, CRM, HCM, SCM, etc. generally are large suites of integrated applications customized to suit unique business requirements, which create a different kind of adoption challenges for the users. So, whenever businesses deploy those softwares, they can deploy Whatfix on top of it to address the adoption challenges with the guided walkthroughs, self-help support, training, etc.

Some of the ROI metrics what we have observed are that the support queries typically comes down by 30%-50%, and the data quality in CRM or SCM typically improves by 20%.  So, if CRM data quality improves by 20%, the predictability and forecast capability go up further. We have seen around 20-25%  improvement in the productivity and efficiency of people in terms of how they use the application as well. When the content (video or knowledge-based article) that trainers or the enablement specialists create are supported by a similar in-app guidance from Whatfix, the content creation/training time gets reduced by 60%- often from a few hours it gets reduced to a few minutes for every content. Whatfix content can be easily integrated with the learning management system (LMS) of the organizations and the entire engagement can be tracked in analytics for further modifications as well. – Read More

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