After spending a whole year working from home, we can’t dispute that employees monitoring software has brought plenty of benefits to employees and employers alike.
We’ve seen how it helps measure and increase productivity, improve project planning, how it helps employers discover if their employees are engaged enough, and so much more.
Yet, we all know that, if not used correctly, a screen monitoring software can cause mistakes that could be extremely costly for the company. So, let’s see which mistakes should you avoid to ensure you and your employees are happy with the monitoring software of your choice.
There are a few things you can do wrong when implementing employees monitoring software. The first one is not being upfront with your employees about it. The second one is about choosing the right software.
Let’s explain that a little bit. More often than not, you’re required by law to tell your employees they’re being monitored. But even if you’re not, it’s an ethical thing to do. Depending on where your employees are located you might need to let them know two weeks in advance, or give them a consent form to sign before implementation.
However, we do recommend that you create a monitoring policy and a consent form your employees can sign. These documents should lay out all the details regarding your screen monitoring software – which data it collects, how, where will you store it, who will have access to it, etc.
If you decide to implement this type of software without your employees’ knowledge, you should beware, as they could find out at any point, which could lead to mass quitting. Your company could also face lawsuits, and you’ll lose employees’ respect.
When it comes to choosing the right employees monitoring software, it all boils down to finding the features you need. Figure out what are your goals with this software, how it helps your overall mission, and make a list of features it needs to have. Spending a lot of money on software that has fancy options you’ll never use is just a waste of resources.
Measuring and Analyzing Every Piece of Data
The employees monitoring software industry is very developed. There are software options that let you track keystrokes, record your employees’ screens, and access their emails. But, this type of software might have some other features that you find useful, like project tracking or productivity analytics.
If you focus your energy on analyzing everything your screen monitoring software collects, you’ll end up wasting your time and fail to see the true benefits of the software. This is when you should circle back to your goals and figure out what data you need to achieve them.
In case you’re looking to increase employee productivity, you shouldn’t be focusing on the keystrokes. Instead, focus on the apps and websites your team members are using, and whether those are productive or not.
After a while, you can check out the other data sources to see how they contribute to your company’s mission, and maybe you’ll be able to incorporate some of them into your employee monitoring strategy.
These are the two key mistakes employers make when implementing employees monitoring software.
If you really want to make the best use of your software, you should definitely keep your employees in the loop, select a software that helps you reach company’s goals, and focus on the data that will get you there.
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