Like many others today, your company may be at a point where your leaders are sitting around a table scratching their heads in bewilderment.
Your company is growing at a fast pace, which is definitely a good thing; all that hard work and planning has paid off.
With that growth has come great opportunities for further expansion, and plenty of rewards for the people involved in the meantime. However, you have hit a roadblock. All this growth has led to an increase in your staff, and that staff is becoming very difficult to manage.
It’s not that the people you hired are difficult people. It’s just the way of doing business today has turned effectively managing a medium- to large-sized workforce difficult. Employees often work off-site, either remotely, on the road or away from the company’s main offices. This has caused your company issues when it comes to time management, scheduling, payroll and compliance.
With technology available to today, though, you can solve the challenges of effectively managing your workforce and alleviate the related stress by shifting to a cloud-based HR management system. But what is such a system? How does it work? And what are its benefits?
Here are seven things you must know about cloud-based HR management systems before making the switch.
- They Integrate Self-Service for Managers
One of the biggest advantages of cloud-based HR management systems is they allow supervisors of a company to manage their teams and employees from anywhere in the world, at any time. By moving all information, data and operations to the cloud, you will be expanding your accessibility significantly.
Now, managers can use either computers, laptops or any mobile device to perform the daily mundane tasks such as viewing employee information and events, reviewing and approving time cards and approving employees’ submitted requests to take time off.
- They Integrate Self-Service for Employees, Too
Cloud-based HR management systems aren’t all about cutting down the headache for supervisors, though. The great part is they simplify the mundane process of clocking in and out of work, submitting time sheets and requesting time off for employees.
Employees can easily go about completing all of these tasks from their mobile devices, while they’re out on the job or if they’re sick in bed at home. This eliminates the need for them to keep manual paper time sheets.
More advanced systems, such as the one created by Mitrefinch, offer some impressive clock-in and clock-out features such as biometric fingerprint scanners, as well as options to do so via desktops and also mobile devices that run on both iOS and Android systems.
- They Make Scheduling and Tracking Easy
One of the most difficult and time-consuming tasks for any supervisor is creating a dynamic employee schedule, making adjustments to that schedule on the fly and then tracking employee attendance and productivity. With a cloud-based HR management system, this is all simplified.
The platform makes it easy for supervisors to create even complex schedules for their employees. Then, once the schedule is in place, the system provides an easy way for these supervisors to track their employees’ attendance, make adjustments to the schedule if someone calls out and keep employees accountable with real-time visibility of the workforce.
Some features such as GPS tracking allow supervisors to monitor whether remote employees actually are where they say they are, giving an extra boost to productivity.
- They Streamline the HR Process
Your Human Resources department has a very difficult job, but this can be streamlined using a cloud-based HR management system. The platform can help your company easily access, analyze and report on details associated with human resources, including job applications, contract details and training qualifications.
By moving to the cloud, your HR department can reduce time spent on administrative tasks and filing, easily store and access all of your employee records, simplify the recruitment and onboarding process, and generate detailed workforce reports on labor activity.
- They Ensure Compliance and Accuracy
As companies grow, it becomes more difficult for them to remain compliant with regulations and to remain accurate in essential tasks such as payroll. This is where cloud-based HR management systems can play a huge role.
Mitrefinch’s platform allows the HR department to securely store and manage details of each employee with the highest security standards on the market. It also allows supervisors to monitor and track workforce data with real-time reporting, and to receive reminders with proactive alerts.
Finally, HR can monitor the workforce’s use of FMLA and each individual’s performance indicators through the system.
- They Free Up HR Time
One of the biggest benefits to a cloud-based HR management system is they free up a significant amount of time for HR personnel that is normally spent managing the attendance and payroll process. These platforms automate this process and integrate directly with a company’s payroll system, reducing the time spent collecting and reviewing old-school timesheets and then accurately entering that data into a payroll system.
With this extra time, a company can take full advantage of their HR resources and get more value from their talented HR team. This allows HR personnel to shift their focus to bigger-picture projects such as helping the business to deliver on goals, strategic work and any strategic imperatives the company may have.
- They Reduce the Cost of Doing Business
At the end of the day, perhaps the largest single benefit of using cloud-based HR management systems is they will save your company money. Many people might look at making the move to the technology as a cost to their business, but they should look at it from the other angle.
With all the significant benefits the platform provides, your company will actually be saving money due to your processes being streamlined, while your productivity will increase as well. This is something that is extremely difficult for a company to achieve on their own in today’s ever-changing global marketplace.
That’s why it makes so much sense for companies to make the shift to cloud-based HR management systems. They alleviate the pressure of the mundane yet crucial tasks such as employee time tracking, time and attendance, employee scheduling, compliance and security, and so much more. And the best part is they allow a company to do this in a way that not only saves money but significantly increases employee productivity as well.